Medical Administrative Assistants

(NOC 1243)

in All Business, Finance, and Administration

Medical administrative assistants perform a variety of secretarial and administrative duties in doctor's offices, hospitals, medical clinics and other medical settings.

Job Outlook

Average

Read more

  • Estimate Moderate growth employment change, 2017-2019
  • Estimate 315 openings due to growth and retirements, 2017-2019
  • Estimate Low rate of unemployment in 2016

Compared to: All Business, Finance, and Administration

  • Estimate Moderate growth employment change, 2017-2019
  • Estimate 6600 openings due to growth and retirements, 2017-2019
  • Estimate Low rate of unemployment in 2016

The employment outlook over the next few years for this occupational group is “average”, which indicates the chances of a qualified individual finding work is comparable to the average for all occupations in Nova Scotia. This is a fairly large occupation in Nova Scotia so job opportunities occur fairly regularly. The number employed in this occupation is expected to grow moderately over the next few years, which will likely provide some additional opportunities for employment. With a large percent of workers being 55 years of age and older, retirements are expected to be a key contributor to employment opportunities over the coming years. Medical Administrative Assistants most commonly work full-time hours. Furthermore, the jobs may either be permanent or temporary positions, as both are common. With employment conditions being somewhat seasonal, periods of downtime or layoff throughout the year affect some workers.

The median employment income for 61% of Medical Administrative Assistants who worked full-time, year-round in 2015 was $38,502. Across all occupations in Nova Scotia, 59% of those who worked full-time year round had a median employment income of $43,600.
(Source: 2016 Census)

Hourly Pay

$14.00

Minimum

$20.28

Median

$23.74

Maximum

Annual Pay

$10,917

Minimum

$35,721

Median

$47,599

Maximum

Compared to: All Business, Finance, and Administration

Hourly Pay

$13.00

Minimum

$21.03

Median

$35.90

Maximum

Annual Pay

$6,754

Minimum

$36,515

Median

$70,271

Maximum

About the job

Nature of work

Medical administrative assistants perform a variety of secretarial and administrative duties in doctor's offices, hospitals, medical clinics and other medical settings.

Job duties

Medical secretaries perform some or all of the following duties:

  • Schedule and confirm medical appointments and receive and communicate messages for medical staff and patients.
  • Format electronically-based medical reports and correspondence, and prepare spreadsheets and documents for review.
  • Interview patients in order to complete forms, documents and case histories.
  • Complete insurance and other claim forms.
  • Initiate and maintain confidential medical files and records.
  • Prepare draft agendas for meetings and take, transcribe and distribute minutes.
  • Prepare financial statements and billing.
  • Establish and maintain various internal office administrative support procedures such as document tracking and filing and monthly reporting.
  • Order supplies and maintain inventory.
  • Determine and establish office procedures and routines.
  • May supervise and train other staff in procedures and in use of current software.

Sample job titles

  • medical administrative assistant
  • medical secretary
  • medical stenographer
  • ward secretary - hospital

Skills

To work in these jobs, you need excellent grammar and communication skills. Accurate and fast typing speed is essential. You should have a working knowledge of computers, word processing software, and general office equipment. Interpersonal skills and the ability to work with others are important.

Job requirements

  • Completion of high school is usually required.
  • Completion of a one- or two-year college program or other specialized courses for secretaries or medical secretaries is usually required.

Other considerations

None

By the numbers

Quick look

1,895

employed in 2016

82.0%

employed full-time

0.5%

self employed

97.6%
Icons/female Created with Sketch.
2.4%
Icons/male Created with Sketch.
49.6

median age

Compared to: All Business, Finance, and Administration

63,775

employed in 2016

81.3%

employed full-time

6.6%

self employed

73.4%
Icons/female Created with Sketch.
26.6%
Icons/male Created with Sketch.
47.9

median age

Where will I likely work?

42.8%

Halifax

17.4%

Cape Breton

15.5%

Northern

12.3%

Annapolis Valley

12.1%

Southern

Compared to: All NS Occupations

47.0%

Halifax

15.6%

Northern

12.9%

Annapolis Valley

12.7%

Cape Breton

11.8%

Southern

Top Industries of Employment

98.2%

Health Care and Social Assistance

0.5%

Public Administration

0.5%

Other Professional Services

0.5%

Management, Admin & Other Support

0.3%

Other Industries

What is the age of Employment?

31.8%

45-54

22.7%

55-64

22.7%

35-44

15.9%

25-34

3.4%

65+

2.8%

15-24

Compared to: All Business, Finance, and Administration

36.5%

45-54

28.0%

55-64

18.6%

35-44

10.7%

65+

6.0%

25-34

Top levels of education

57.0%

College certificate or diploma

$41,426 median annual income
15.8%

High school

$37,073 median annual income
12.1%

Bachelor's degree

$36,386 median annual income
7.2%

Trades certificate

N/A
4.4%

University certificate or diploma

$48,372 median annual income

Compared to: All Business, Finance, and Administration

34.4%

College certificate or diploma

$33,837 median annual income
23.7%

High school

$30,074 median annual income
22.9%

Bachelor's degree

$39,473 median annual income
5.8%

Trades certificate

$32,871 median annual income
4.7%

Less than high school

$23,775 median annual income

Education & training

Medical administrative/executive assistant and medical secretary

This program is typically offered at the trades/college level.

This instructional program class comprises any program that prepares individuals to perform the duties of special assistants and personal secretaries for practicing physicians and nurses, health care facilities and services administrators, and other health care professionals. These programs include courses in business and medical communications, medical terminology, principles of health care operations, public relations and interpersonal communications, software applications, record-keeping and filing systems, scheduling and meeting planning, applicable policies and regulations, and professional standards and ethics.

Institutions providing this program

Eastern College - Halifax

6940 Mumford Road, Suite 111

Halifax, NS B3L 0B7

(902) 423-3933

Academy of Learning - Halifax

6960 Mumford Road, Suite 155-1st Floor Mumford Professional Centre

Halifax, NS B3L 4P1

(902) 455-3395

Medical office management/administration

This program is typically offered at the college or university level.

This instructional program class comprises any program that prepares individuals to manage the specialized business functions of a medical or clinical office. These programs include courses in business office operations, business and financial record-keeping, personnel supervision, medical and health care policy administration, conference planning, scheduling and coordination, public relations, and applicable laws and regulations.

Institutions providing this program

Maritime Business College - Dartmouth

45 Ochterloney Street, Suite 100

Dartmouth, NS B2Y 2N6

(902) 463-6700

Success College

800 Sackville Drive

Lower Sackville, NS B4E 1R8

(902) 865-8283

Centre for Distance Education

222 George Street, Suite C

Sydney, NS B1P 1J3

(866) 446-5898

Nova Scotia Community College - Burridge Campus

372 Pleasant Street

Yarmouth, NS B5A 2L2

(902) 742-3501

Nova Scotia Community College - Kingstec Campus

236 Belcher Street

Kentville, NS B4N 0A6

(902) 678-7341

Nova Scotia Community College - Lunenburg Campus

75 High Street

Bridgewater, NS B4V 1V8

(902) 543-4608

Nova Scotia Community College - Institute of Technology Campus

5685 Leeds Street

Halifax, NS B3K 2T3

(902) 491-6722

Nova Scotia Community College - Shelburne Campus

PO Box 760, 1575 Lake Road

Shelburne, NS B0T 1W0

(902) 875-8640

Nova Scotia Community College - Marconi Campus

PO Box 1042, 1240 Grand Lake Road

Sydney, NS B1P 6J7

(902) 563-2450

Nova Scotia Community College - Truro Campus

36 Arthur Street

Truro, NS B2N 1X5

(902) 893-5385

Employment requirements & contacts

No regulating bodies were found under this occupation profile

Contacts

International Association of Administrative Professionals (IAAP)
10502 N Ambassador Dr., Ste. 100
Kansas City, Missouri 64153
Tel: (816) 891-6600
Fax: (816) 891-9118
Canadian Health Information Management Association
99 Enterprise Drive South, Lower Level
London, ON N6N 1B9
Tel: (877) 332-4462
Fax: (519) 438-7001

Additional resources

There are no additional resources for this occupation.

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