Records Management Technicians

(NOC 1253)

in All Business, Finance, and Administration

Records management technicians use and maintain systems for the collection, classification, retrieval and retention of records, images, documents and information. Records management technicians work throughout the private and public sectors.

Job Outlook

Undetermined

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  • Estimate change in employment not available for this occupation.
  • Estimate openings due to growth and retirements not available for this occupation.
  • Estimate rate of unemployment not available for this occupation.

Compared to: All Business, Finance, and Administration

  • Estimate -1305 employment change, 2019-2021
  • Estimate 4210 openings due to growth and retirements, 2018-2020
  • Estimate rate of unemployment not available for these occupation.

This is not a large occupation in Nova Scotia so job opportunities may not be that frequent. With a large percent of workers being 55 years of age and older, retirements are expected to be a key contributor to employment opportunities over the coming years. Records Management Technicians most commonly work full-time hours.

The median employment income for 70% of Records Management Technicians who worked full-time, year-round in 2015 was $49,236. Across all occupations in Nova Scotia, 59% of those who worked full-time year round had a median employment income of $43,600.
(Source: 2016 Census)

Hourly Pay

$19.00

Minimum

$28.80

Median

$33.00

Maximum

Annual Pay

N/A

Minimum

$46,976

Median

N/A

Maximum

Compared to: All Business, Finance, and Administration

Hourly Pay

$14.00

Minimum

$27.85

Median

$38.46

Maximum

Annual Pay

$6,754

Minimum

$36,515

Median

$70,271

Maximum

About the job

Nature of work

Records management technicians use and maintain systems for the collection, classification, retrieval and retention of records, images, documents and information. Records management technicians work throughout the private and public sectors.

Job duties

Records management technicians:

  • Implement and update records classification, retention and disposal scheduling plans.
  • Classify, code, cross-reference, log and store records.
  • Develop document inventories and maintain indexes for classification systems.
  • Use information retrieval systems to research and extract records according to guidelines in response to requests.
  • Prepare and transfer information files according to established records management life-cycle procedures and schedules.
  • Maintain access lists for security classified records.
  • Compile statistics and reports on activities within records management services.

Sample job titles

  • document technician
  • information management technician
  • microfilm camera operator
  • microfilmer
  • records classifier
  • records digitizing technician
  • records management technician
  • records technician

Skills

Good communication and interpersonal skills are important along with the ability to multitask and manage multiple priorities and demands. Familiarity with computer software and other office equipment is need along with a willingness to learn and adapt to continually changing equipment and software. You must display a strong level of attention to detail and be able to maintain a high degree of accuracy and speed. You should enjoy taking a methodical approach to compiling and classifying information, participating in data quality initiatives, operating information retrieval systems, and responding to requests for information.

Job requirements

  • Records management technicians usually need a two- to three-year college program in information or records management technology.

Other considerations

A large part of a typical day is spent working at a computer. Two to three years of experience in a records management environment may be required. Movement to supervisory positions is possible with additional training and experience.

By the numbers

Quick look

115

employed in 2016

91.3%

employed full-time

0.0%

self employed

82.6%
Icons/female Created with Sketch.
17.4%
Icons/male Created with Sketch.
52.8

median age

Compared to: All Business, Finance, and Administration

63,775

employed in 2016

78.4%

employed full-time

6.6%

self employed

73.4%
Icons/female Created with Sketch.
26.6%
Icons/male Created with Sketch.
47.9

median age

Where will I likely work?

63.6%

Halifax

13.6%

Southern

13.6%

North Shore

9.1%

Annapolis Valley

Compared to: All NS Occupations

47.0%

Halifax

15.6%

North Shore

12.9%

Annapolis Valley

12.7%

Cape Breton

11.8%

Southern

Top Industries of Employment

50.0%

Public administration

10.0%

Health care and social assistance

10.0%

Wholesale trade

10.0%

Information and cultural industries

10.0%

Finance and insurance

What is the age of Employment?

38.0%

45-54

33.0%

55-64

19.0%

35-44

10.0%

65+

Compared to: All Business, Finance, and Administration

26.3%

45-54

22.6%

55-64

19.4%

35-44

16.7%

25-34

7.5%

65+

Top levels of education

34.8%

College Diploma

$49,402 median annual income
26.1%

High school

N/A
17.4%

Bachelor

N/A
8.7%

Less than high school

N/A
8.7%

Diploma Below Bachelor

N/A

Compared to: All Business, Finance, and Administration

33.8%

College Diploma

$36,304 median annual income
23.8%

High school

$32,903 median annual income
22.8%

Bachelor

$41,755 median annual income
5.8%

Apprenticeship

$34,807 median annual income
4.9%

Less than high school

$23,174 median annual income

Education & training

Administrative Assistant and Secretarial Science

College, Trades, or University Program

These programs prepare students for the duties of administrative assistants and/or secretaries and stenographers. They include courses in business communications, principles of business law, word processing and data entry, office machines operation and maintenance, office procedures, public relations, secretarial accounting, filing systems and records management, and report preparation.

Institutions providing this program

CBBC Career College Inc. - Sydney Campus

Sydney, NS

Eastern College - Halifax

Halifax, NS

Academy of Learning Career College - Halifax

Halifax, NS

Island Career Academy

Sydney, NS

Centre for Distance Education

Sydney, NS

Universite Sainte-Anne

Pointe-de-l'Église, NS

Nova Scotia Community College - Cumberland Campus

Springhill, NS

Nova Scotia Community College - Burridge Campus

Yarmouth, NS

Nova Scotia Community College - Kingstec Campus

Kentville, NS

Nova Scotia Community College - Pictou Campus & School of Fisheries

Stellarton, NS

Nova Scotia Community College - Strait Area Campus & Nautical Institute

Port Hawkesbury, NS

Nova Scotia Community College - Marconi Campus

Sydney, NS

Nova Scotia Community College - Ivany Campus

Dartmouth, NS

Nova Scotia Community College - Online Learning

Various, NS

CBBC Career College Inc. - Dartmouth Campus

Dartmouth, NS

Information Technology

College, Trades, or University Program

These programs focus on the design of technological information systems, including computing systems, as solutions to business and research data and communications support needs. They include courses in the principles of computer hardware and software components, algorithms, databases, telecommunications, user tactics, application testing, and human interface design.

Institutions providing this program

Acadia University

Wolfville, NS

Dalhousie University

Halifax, NS

Nova Scotia Community College - Burridge Campus

Yarmouth, NS

Nova Scotia Community College - Strait Area Campus & Nautical Institute

Port Hawkesbury, NS

Nova Scotia Community College - Ivany Campus

Dartmouth, NS

Employment requirements & contacts

No regulating bodies were found under this occupation profile

Contacts

Association of Records Managers and Administrators - Nova Scotia Chapter
Halifax, NS

Additional resources

There are no additional resources for this occupation.