Records Management Technicians

(NOC 1253)

in All Business, Finance, and Administration

Records management technicians operate and maintain systems for the collection, classification, retrieval and retention of records, images, documents and information. Records management technicians are employed throughout the private and public sectors.

Job Outlook

Undetermined

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  • Estimate change in employment not available for this occupation.
  • Estimate openings due to growth and retirements not available for this occupation.
  • Estimate rate of unemployment not available for this occupation.

Compared to: All Business, Finance, and Administration

  • Estimate Moderate growth employment change, 2017-2019
  • Estimate 6600 openings due to growth and retirements, 2017-2019
  • Estimate Low rate of unemployment in 2016

This is not a large occupation in Nova Scotia so job opportunities may not be that frequent. With a large percent of workers being 55 years of age and older, retirements are expected to be a key contributor to employment opportunities over the coming years. Records Management Technicians most commonly work full-time hours.

The median employment income for 74% of Records Management Technicians who worked full-time, year-round in 2015 was $49,236. Across all occupations in Nova Scotia, 59% of those who worked full-time year round had a median employment income of $43,600.
(Source: 2016 Census)

Hourly Pay

N/A

Minimum

N/A

Median

N/A

Maximum

Annual Pay

N/A

Minimum

$46,976

Median

N/A

Maximum

Compared to: All Business, Finance, and Administration

Hourly Pay

$13.00

Minimum

$21.03

Median

$35.90

Maximum

Annual Pay

$6,754

Minimum

$36,515

Median

$70,271

Maximum

About the job

Nature of work

Records management technicians operate and maintain systems for the collection, classification, retrieval and retention of records, images, documents and information. Records management technicians are employed throughout the private and public sectors.

Job duties

Records management technicians perform some or all of the following duties:

  • Implement and update records classification, retention and disposal scheduling plans.
  • Classify, code, cross-reference, log and store records.
  • Develop document inventories and maintain indexes for classification systems.
  • Operate information retrieval systems to research and extract records according to established guidelines in response to requests.
  • Label, prepare and transfer information files according to established records management life-cycle procedures and schedules.
  • Maintain access lists for security classified records.
  • Compile statistics and reports on activities within records management services.

Sample job titles

  • document technician
  • information management technician
  • microfilm camera operator
  • microfilmer
  • records classifier
  • records digitizing technician
  • records management technician
  • records technician

Skills

Good communication and interpersonal skills are important along with the ability to multitask and manage multiple priorities and demands. Familiarity with computer software and other office equipment is need along with a willingness to learn and adapt to continually changing equipment and software. You must display a strong level of attention to detail and be able to maintain a high degree of accuracy and speed. You should enjoy taking a methodical approach to compiling and classifying information, participating in data quality initiatives, operating information retrieval systems, and responding to requests for information.

Job requirements

  • Records management technicians usually require completion of a two- to three-year college program in information or records management technology.

Other considerations

A significant part of a typical day is spent working at a computer. Two to three years of experience in a records management environment may be required. Progression to supervisory positions is possible with additional training and experience.

By the numbers

Quick look

100

employed in 2016

95.7%

employed full-time

0.0%

self employed

82.6%
Icons/female Created with Sketch.
17.4%
Icons/male Created with Sketch.
52.8

median age

Compared to: All Business, Finance, and Administration

63,775

employed in 2016

81.3%

employed full-time

6.6%

self employed

73.4%
Icons/female Created with Sketch.
26.6%
Icons/male Created with Sketch.
47.9

median age

Where will I likely work?

60.9%

Halifax

13.0%

Southern

13.0%

Northern

8.7%

Annapolis Valley

Compared to: All NS Occupations

47.0%

Halifax

15.6%

Northern

12.9%

Annapolis Valley

12.7%

Cape Breton

11.8%

Southern

Top Industries of Employment

45.5%

Public Administration

9.1%

Professional Business Services

9.1%

Management, Admin & Other Support

9.1%

Health Care and Social Assistance

9.1%

Wholesale Trade

What is the age of Employment?

30.8%

45-54

30.8%

35-44

26.9%

25-34

7.7%

55-64

Compared to: All Business, Finance, and Administration

36.5%

45-54

28.0%

55-64

18.6%

35-44

10.7%

65+

6.0%

25-34

Top levels of education

34.8%

College certificate or diploma

$50,078 median annual income
26.1%

High school

N/A
17.4%

Bachelor's degree

$49,983 median annual income
8.7%

Less than high school

N/A
8.7%

Doctorate

N/A

Compared to: All Business, Finance, and Administration

34.4%

College certificate or diploma

$33,837 median annual income
23.7%

High school

$30,074 median annual income
22.9%

Bachelor's degree

$39,473 median annual income
5.8%

Trades certificate

$32,871 median annual income
4.7%

Less than high school

$23,775 median annual income

Education & training

Administrative assistant and secretarial science - General

This program may be offered at the college, trades, or university level.

This instructional program class comprises any program that generally prepares individuals to perform the duties of administrative assistants and/or secretaries and stenographers. These programs include courses in business communications, principles of business law, word processing and data entry, office machines operation and maintenance, office procedures, public relations, secretarial accounting, filing systems and records management, and report preparation.

Institutions providing this program

Cape Breton Business College

315 Jamieson Street PO Box 33 Whitney Pier

Sydney, NS B1N 3B1

(902) 564-2222

Maritime Business College - Dartmouth

45 Ochterloney Street, Suite 100

Dartmouth, NS B2Y 2N6

(902) 463-6700

Eastern College - Halifax

6940 Mumford Road, Suite 111

Halifax, NS B3L 0B7

(902) 423-3933

Academy of Learning - Halifax

6960 Mumford Road, Suite 155-1st Floor Mumford Professional Centre

Halifax, NS B3L 4P1

(902) 455-3395

Island Career Academy

721 Alexandra Street

Sydney, NS B1S 2H4

(902) 564-6112

Universite Sainte-Anne

Siège Social: 1695, Route 1

Pointe-de-l'Église, NS B0W 1M0

(902) 769-2114

Nova Scotia Community College - Cumberland Campus

PO Box 550, 1 Main Street

Springhill, NS B0M 1X0

(902) 597-3737

Nova Scotia Community College - Burridge Campus

372 Pleasant Street

Yarmouth, NS B5A 2L2

(902) 742-3501

Nova Scotia Community College - Kingstec Campus

236 Belcher Street

Kentville, NS B4N 0A6

(902) 678-7341

Nova Scotia Community College - Lunenburg Campus

75 High Street

Bridgewater, NS B4V 1V8

(902) 543-4608

Nova Scotia Community College - Institute of Technology Campus

5685 Leeds Street

Halifax, NS B3K 2T3

(902) 491-6722

Nova Scotia Community College - Pictou Campus & School of Fisheries

PO Box 820, 39 Acadia Avenue

Stellarton, NS B0K 1S0

(902) 752-2002

Nova Scotia Community College - Strait Area Campus & Nautical Institute

226 Reeves Street

Port Hawkesbury, NS B9A 2A2

(902) 625-2380

Nova Scotia Community College - Marconi Campus

PO Box 1042, 1240 Grand Lake Road

Sydney, NS B1P 6J7

(902) 563-2450

Nova Scotia Community College - Waterfront Campus & Aviation Institute

80 Mawiomi Place

Dartmouth, NS B2Y 0A5

(902) 491-1100

Nova Scotia Community College - Online Learning

Unit 37, 115 Chain Lake Drive

Halifax, NS B3S 1B3

(877) 491-6774

Information technology

This program may be offered at the college, trades, or university level.

This instructional program class comprises any program that focuses on the design of technological information systems, including computing systems, as solutions to business and research data and communications support needs. These programs include courses in the principles of computer hardware and software components, algorithms, databases, telecommunications, user tactics, application testing, and human interface design.

Institutions providing this program

Success College

800 Sackville Drive

Lower Sackville, NS B4E 1R8

(902) 865-8283

Acadia University

15 University Avenue

Wolfville, NS B4P 2R6

(902) 542-2201

Dalhousie University

Office of the Registrar

Halifax, NS B3H 4R2

(902) 494-2450

Mount Saint Vincent University

166 Bedford Highway

Halifax, NS B3M 2J6

(902) 457-6117

St. Francis Xavier University

PO Box 5000

Antigonish, NS B2G 2W5

(902) 867-2219

Nova Scotia Community College - Annapolis Valley Campus

50 Elliott Road

Lawrencetown, NS B0S 1M0

(902) 825-3491

Nova Scotia Community College - Burridge Campus

372 Pleasant Street

Yarmouth, NS B5A 2L2

(902) 742-3501

Nova Scotia Community College - Institute of Technology Campus

5685 Leeds Street

Halifax, NS B3K 2T3

(902) 491-6722

Nova Scotia Community College - Marconi Campus

PO Box 1042, 1240 Grand Lake Road

Sydney, NS B1P 6J7

(902) 563-2450

Nova Scotia Community College - Truro Campus

36 Arthur Street

Truro, NS B2N 1X5

(902) 893-5385

Nova Scotia Community College - Waterfront Campus & Aviation Institute

80 Mawiomi Place

Dartmouth, NS B2Y 0A5

(902) 491-1100

Employment requirements & contacts

No regulating bodies were found under this occupation profile

Contacts

Association of Records Managers and Administrators - Halifax Chapter
6016 University Avenue
Halifax, NS B3H 1W4
Tel: (902) 424-2104
Fax: (902) 424-0628

Additional resources

There are no additional resources for this occupation.

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