Legal Administrative Assistants

(NOC 1242)

in All Business, Finance, and Administration

Legal administrative assistants perform a variety of secretarial and administrative duties in law offices, legal departments of large firms, real estate companies, land title offices, and municipal, provincial, and federal courts and government.

Job Outlook

Average

Read more

  • Estimate stable employment change, 2017-2019
  • Estimate 55 openings due to growth and retirements, 2017-2019
  • Estimate Moderate rate of unemployment in 2016

Compared to: All Business, Finance, and Administration

  • Estimate Moderate growth employment change, 2017-2019
  • Estimate 6600 openings due to growth and retirements, 2017-2019
  • Estimate Low rate of unemployment in 2016

The employment outlook over the next few years for this occupational group is “average”, which indicates the chances of a qualified individual finding work is comparable to the average for all occupations in Nova Scotia. This is a moderate sized occupation in Nova Scotia so some job opportunities may occur through turnover. The number employed in this occupation is expected to remain largely the same over the next few years. With a large percent of workers being 55 years of age and older, retirements are expected to be a key contributor to employment opportunities over the coming years. Legal Administrative Assistants most commonly work full-time hours. Furthermore, the jobs are typically permanent positions.

The median employment income for 70% of Legal Administrative Assistants who worked full-time, year-round in 2015 was $43,886. Across all occupations in Nova Scotia, 59% of those who worked full-time year round had a median employment income of $43,600.
(Source: 2016 Census)

Hourly Pay

$14.42

Minimum

$20.85

Median

$30.00

Maximum

Annual Pay

$16,132

Minimum

$41,019

Median

$55,082

Maximum

Compared to: All Business, Finance, and Administration

Hourly Pay

$13.00

Minimum

$21.03

Median

$35.90

Maximum

Annual Pay

$6,754

Minimum

$36,515

Median

$70,271

Maximum

About the job

Nature of work

Legal administrative assistants perform a variety of secretarial and administrative duties in law offices, legal departments of large firms, real estate companies, land title offices, and municipal, provincial, and federal courts and government.

Job duties

Legal administrative assistants perform some or all of the following duties:

  • Prepare and key in correspondence and legal documents, such as deeds, wills, affidavits and briefs, from handwritten copy, shorthand and machine dictation using computers.
  • Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage.
  • Schedule appointments, meetings and conferences for employer.
  • Set up and maintain filing systems, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents.
  • Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information internally and with other departments or organizations.
  • Determine and establish office procedures and routines.
  • May supervise and train other staff in procedures and in the use of current software.
  • May attend court, meetings or conferences to take notes, minutes and dictation.
  • May perform other general office work as required including preparing financial statements.

Sample job titles

  • corporate finance legal assistant
  • estate administrative assistant
  • labour law legal assistant
  • legal administrative assistant
  • legal assistant
  • legal secretary
  • litigation secretary
  • real estate administrative assistant
  • tax legal assistant

Skills

To work in these jobs, you need excellent grammar and communication skills. Accurate and fast typing speed is essential. You should have a working knowledge of computers, word processing software, and general office equipment. Interpersonal skills and the ability to work with others are important.

Job requirements

  • Completion of high school is usually required.
  • Completion of a one- or two-year college or other program for secretaries or legal secretaries is usually required.

Other considerations

None

By the numbers

Quick look

860

employed in 2016

89.7%

employed full-time

2.9%

self employed

97.9%
Icons/female Created with Sketch.
2.1%
Icons/male Created with Sketch.
47.6

median age

Compared to: All Business, Finance, and Administration

63,775

employed in 2016

81.3%

employed full-time

6.6%

self employed

73.4%
Icons/female Created with Sketch.
26.6%
Icons/male Created with Sketch.
47.9

median age

Where will I likely work?

55.1%

Halifax

16.6%

Northern

11.2%

Annapolis Valley

9.1%

Cape Breton

7.5%

Southern

Compared to: All NS Occupations

47.0%

Halifax

15.6%

Northern

12.9%

Annapolis Valley

12.7%

Cape Breton

11.8%

Southern

Top Industries of Employment

75.4%

Professional Business Services

18.1%

Public Administration

4.1%

Finance, Insurance, Real Estate & Leasing

1.2%

Other Industries

1.2%

Management, Admin & Other Support

What is the age of Employment?

29.0%

45-54

24.0%

35-44

22.0%

55-64

14.0%

25-34

8.0%

15-24

3.0%

65+

Compared to: All Business, Finance, and Administration

36.5%

45-54

28.0%

55-64

18.6%

35-44

10.7%

65+

6.0%

25-34

Top levels of education

57.6%

College certificate or diploma

$35,038 median annual income
18.1%

Bachelor's degree

$33,219 median annual income
15.8%

High school

$33,259 median annual income
4.5%

University certificate or diploma

$38,619 median annual income
2.8%

Trades certificate

$27,938 median annual income

Compared to: All Business, Finance, and Administration

34.4%

College certificate or diploma

$33,837 median annual income
23.7%

High school

$30,074 median annual income
22.9%

Bachelor's degree

$39,473 median annual income
5.8%

Trades certificate

$32,871 median annual income
4.7%

Less than high school

$23,775 median annual income

Education & training

Legal administrative assistant/secretary

This program may be offered at the college, trades, or university level.

This instructional program class comprises any program that prepares individuals to serve as legal office managers, special assistants, and legal secretaries. These programs include courses in office management, secretarial science, principles of U. S. or Canadian law, legal terminology and documentation, legal research, legal software applications, law office procedures, record-keeping, billing, applicable policies and regulations, and professional standards and ethics.

Institutions providing this program

Eastern College - Halifax

6940 Mumford Road, Suite 111

Halifax, NS B3L 0B7

(902) 423-3933

Centre for Distance Education

222 George Street, Suite C

Sydney, NS B1P 1J3

(866) 446-5898

Employment requirements & contacts

No regulating bodies were found under this occupation profile

Contacts

Legal Information Society of Nova Scotia
5523 B Young Street
Halifax, NS B3K 1Z7
Tel: (902) 454-2198
Fax: (902) 455-3105
International Association of Administrative Professionals (IAAP)
10502 N Ambassador Dr., Ste. 100
Kansas City, Missouri 64153
Tel: (816) 891-6600
Fax: (816) 891-9118
Canadian Association of Paralegals
2606, avenue Adhémar-Raynault
L'Assomption, QC J5W 0E1

Additional resources

There are no additional resources for this occupation.

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