Legal Administrative Assistants

(NOC 1242)

in All Business, Finance, and Administration

Legal administrative assistants do a variety of secretarial and administrative duties in law offices, legal departments of large firms, real estate companies, land title offices, and municipal, provincial, and federal courts and government.

Job Outlook

Average

Read more

  • Estimate Decline sharply employment change, 2019-2021
  • Estimate 0 openings due to growth and retirements, 2018-2020
  • Estimate Low rate of unemployment in 2019

Compared to: All Business, Finance, and Administration

  • Estimate -1305 employment change, 2019-2021
  • Estimate 4210 openings due to growth and retirements, 2018-2020
  • Estimate rate of unemployment not available for these occupation.

The employment outlook over the next few years for this occupational group is “average”, which indicates the chances of a qualified individual finding work is comparable to the average for all occupations in Nova Scotia. This is a moderate sized occupation in Nova Scotia so some job opportunities may occur through turnover. The number employed in this occupation is expected to decline moderately over the next few years, which will likely limit the number of new opportunities available. With a large percent of workers being 55 years of age and older, retirements are expected to be a key contributor to employment opportunities over the coming years. Legal Administrative Assistants most commonly work full-time hours.

The median employment income for 68% of Legal Administrative Assistants who worked full-time, year-round in 2015 was $43,886. Across all occupations in Nova Scotia, 59% of those who worked full-time year round had a median employment income of $43,600.
(Source: 2016 Census)

Hourly Pay

$15.00

Minimum

$20.00

Median

$24.00

Maximum

Annual Pay

$16,132

Minimum

$41,019

Median

$55,082

Maximum

Compared to: All Business, Finance, and Administration

Hourly Pay

$14.00

Minimum

$27.85

Median

$38.46

Maximum

Annual Pay

$6,754

Minimum

$36,515

Median

$70,271

Maximum

About the job

Nature of work

Legal administrative assistants do a variety of secretarial and administrative duties in law offices, legal departments of large firms, real estate companies, land title offices, and municipal, provincial, and federal courts and government.

Job duties

Legal administrative assistants:

  • Prepare and key in correspondence and legal documents like deeds, wills, affidavits and briefs, from handwritten copy, shorthand and machine dictation using computers.
  • Review and proofread documents and correspondence to make sure they comply with legal procedures and grammatical usage.
  • Schedule appointments, meetings and conferences for employer.
  • Set up and maintain filing systems, using knowledge of legal records and procedures and frequently controlling confidential materials and documents.
  • Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information internally and with other departments or organizations.
  • Determine and create office procedures and routines.
  • May supervise and train other staff in procedures and in the use of current software.
  • May attend court, meetings or conferences to take notes, minutes and dictation.
  • May perform other general office work as required including preparing financial statements.

Sample job titles

  • corporate finance legal assistant
  • estate administrative assistant
  • labour law legal assistant
  • legal administrative assistant
  • legal assistant
  • legal secretary
  • litigation secretary
  • real estate administrative assistant
  • tax legal assistant

Skills

You need excellent grammar and communication skills. Accurate and fast typing speed is essential. You should have a working knowledge of computers, word processing software, and general office equipment. Interpersonal skills and the ability to work with others are important.

Job requirements

  • High school is usually required.
  • A one- or two-year college or other program for secretaries or legal secretaries is usually required.

Other considerations

None

By the numbers

Quick look

935

employed in 2016

87.1%

employed full-time

2.2%

self employed

98.4%
Icons/female Created with Sketch.
1.6%
Icons/male Created with Sketch.
47.6

median age

Compared to: All Business, Finance, and Administration

63,775

employed in 2016

78.4%

employed full-time

6.6%

self employed

73.4%
Icons/female Created with Sketch.
26.6%
Icons/male Created with Sketch.
47.9

median age

Where will I likely work?

55.4%

Halifax

16.7%

North Shore

11.3%

Annapolis Valley

9.1%

Cape Breton

7.5%

Southern

Compared to: All NS Occupations

47.0%

Halifax

15.6%

North Shore

12.9%

Annapolis Valley

12.7%

Cape Breton

11.8%

Southern

Top Industries of Employment

76.3%

Professional, scientific and technical services

18.3%

Public administration

3.0%

Real estate and rental and leasing

1.2%

Finance and insurance

1.2%

Management of companies and enterprises

What is the age of Employment?

26.0%

45-54

26.0%

55-64

20.0%

35-44

19.0%

25-34

6.0%

65+

4.0%

15-24

Compared to: All Business, Finance, and Administration

26.3%

45-54

22.6%

55-64

19.4%

35-44

16.7%

25-34

7.5%

65+

Top levels of education

56.5%

College Diploma

$41,426 median annual income
18.3%

Bachelor

$36,386 median annual income
15.1%

High school

$37,073 median annual income
4.3%

Diploma Below Bachelor

$48,372 median annual income
3.2%

Trade Certification

N/A

Compared to: All Business, Finance, and Administration

33.8%

College Diploma

$36,304 median annual income
23.8%

High school

$32,903 median annual income
22.8%

Bachelor

$41,755 median annual income
5.8%

Trade Certification

$34,807 median annual income
4.9%

Less than high school

$23,174 median annual income

Education & training

Legal Administrative Assistant

College, Trades, or University Program

These programs prepare students to serve as legal office managers, special assistants, and legal secretaries. They include courses in office management, secretarial science, principles of U. S. or Canadian law, legal terminology and documentation, legal research, legal software applications, law office procedures, record-keeping, billing, applicable policies and regulations, and professional standards and ethics.

Institutions providing this program

Eastern College - Halifax

Halifax, NS

Centre for Distance Education

Sydney, NS

Employment requirements & contacts

No regulating bodies were found under this occupation profile

Contacts

Legal Information Society of Nova Scotia
Halifax, NS
Association of Administrative Professionals
Halifax, NS
Canadian Association of Paralegals
L'Assomption, QC

Additional resources

There are no additional resources for this occupation.