Administrative Assistants
(NOC 1241)
in All Business, Finance, and AdministrationAdministrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.
Job Outlook
Average
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Compared to: All Business, Finance, and Administration
The employment outlook over the next few years for this occupational group is “average”, which indicates the chances of a qualified individual finding work is comparable to the average for all occupations in Nova Scotia. This is a fairly large occupation in Nova Scotia so job opportunities occur fairly regularly. The number employed in this occupation is expected to remain largely the same over the next few years. With a large percent of workers being 55 years of age and older, retirements are expected to be a key contributor to employment opportunities over the coming years. Administrative Assistants most commonly work full-time hours. Furthermore, the jobs are typically permanent positions.
The median employment income for 54% of Administrative Assistants who worked full-time, year-round in 2015 was $40,076. Across all occupations in Nova Scotia, 59% of those who worked full-time year round had a median employment income of $43,600.
(Source: 2016 Census)
Hourly Pay
$13.00
Minimum$20.26
Median$27.46
MaximumAnnual Pay
$8,517
Minimum$34,236
Median$52,509
MaximumCompared to: All Business, Finance, and Administration
Hourly Pay
$13.00
Minimum$21.03
Median$35.90
MaximumAnnual Pay
$6,754
Minimum$36,515
Median$70,271
MaximumAbout the job
Nature of work
Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.
Job duties
Administrative assistants perform some or all of the following duties:
- Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy.
- Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations.
- Schedule and confirm appointments and meetings of employer.
- Order office supplies and maintain inventory.
- Answer telephone and electronic enquiries and relay telephone calls and messages.
- Set up and maintain manual and computerized information filing systems.
- Determine and establish office procedures.
- Greet visitors, ascertain nature of business, and direct visitors to employer or appropriate person.
- Record and prepare minutes of meetings.
- Arrange travel schedules and make reservations.
- May compile data, statistics and other information to support research activities.
- May supervise and train office staff in procedures and in use of current software.
- May organize conferences.
Sample job titles
- administrative assistant
- executive secretary (except legal and medical)
- office administrative assistant
- personal secretary
- school secretary
- secretary (except legal and medical)
- secretary-clerk
- taxation service secretary
- technical secretary
Skills
To work in these jobs, you need excellent grammar and communication skills. Accurate and fast typing speed is essential. You should have a working knowledge of computers, word processing software, and general office equipment. Interpersonal skills and the ability to work with others are important.
Job requirements
- Completion of high school is usually required.
- Completion of a one- or two-year college or other program for administrative assistants or secretaries or previous clerical experience is required.
Other considerations
Computer use has drastically changed this occupation in recent years as many executives and professionals create their own documents and use e-mail as a primary mode of written communication. This has reduced the type of work traditionally done by secretaries. Some secretarial positions are being converted to office manager positions and more specialized clerical roles. It is increasingly common for secretaries to support teams rather than individuals. Working in these jobs may cause back and neck strain due to sitting for long periods of time, as well as eye strain from computer screens.
By the numbers
Quick look
employed in 2016
employed full-time
self employed
median age
Compared to: All Business, Finance, and Administration
employed in 2016
employed full-time
self employed
median age
Where will I likely work?
Halifax
Northern
Annapolis Valley
Southern
Cape Breton
Compared to: All NS Occupations
Halifax
Northern
Annapolis Valley
Cape Breton
Southern
Top Industries of Employment
Educational Services
Public Administration
Finance, Insurance, Real Estate & Leasing
Other Services
Professional Business Services
What is the age of Employment?
45-54
35-44
55-64
25-34
65+
15-24
Compared to: All Business, Finance, and Administration
45-54
55-64
35-44
65+
25-34
Top levels of education
College certificate or diploma
$36,380 median annual incomeHigh school
$34,269 median annual incomeBachelor's degree
$32,633 median annual incomeTrades certificate
$32,217 median annual incomeLess than high school
$28,562 median annual incomeCompared to: All Business, Finance, and Administration
College certificate or diploma
$33,837 median annual incomeHigh school
$30,074 median annual incomeBachelor's degree
$39,473 median annual incomeTrades certificate
$32,871 median annual incomeLess than high school
$23,775 median annual incomeEducation & training
Administrative assistant and secretarial science - General
This program may be offered at the college, trades, or university level.This instructional program class comprises any program that generally prepares individuals to perform the duties of administrative assistants and/or secretaries and stenographers. These programs include courses in business communications, principles of business law, word processing and data entry, office machines operation and maintenance, office procedures, public relations, secretarial accounting, filing systems and records management, and report preparation.
Institutions providing this program
315 Jamieson Street PO Box 33 Whitney Pier
Sydney, NS B1N 3B1
(902) 564-2222
45 Ochterloney Street, Suite 100
Dartmouth, NS B2Y 2N6
(902) 463-6700
6960 Mumford Road, Suite 155-1st Floor Mumford Professional Centre
Halifax, NS B3L 4P1
(902) 455-3395
721 Alexandra Street
Sydney, NS B1S 2H4
(902) 564-6112
Siège Social: 1695, Route 1
Pointe-de-l'Église, NS B0W 1M0
(902) 769-2114
PO Box 550, 1 Main Street
Springhill, NS B0M 1X0
(902) 597-3737
372 Pleasant Street
Yarmouth, NS B5A 2L2
(902) 742-3501
236 Belcher Street
Kentville, NS B4N 0A6
(902) 678-7341
75 High Street
Bridgewater, NS B4V 1V8
(902) 543-4608
5685 Leeds Street
Halifax, NS B3K 2T3
(902) 491-6722
PO Box 820, 39 Acadia Avenue
Stellarton, NS B0K 1S0
(902) 752-2002
226 Reeves Street
Port Hawkesbury, NS B9A 2A2
(902) 625-2380
PO Box 1042, 1240 Grand Lake Road
Sydney, NS B1P 6J7
(902) 563-2450
80 Mawiomi Place
Dartmouth, NS B2Y 0A5
(902) 491-1100
Unit 37, 115 Chain Lake Drive
Halifax, NS B3S 1B3
(877) 491-6774
Adult high school/secondary diploma programs
This program is typically offered at the high school level.This instructional program class comprises any program that defines the prescribed requirements, specified by the appropriate jurisdiction, for the completion of and graduation from a secondary school program of academic subject matter offered for adult learners outside of the regular secondary school program. This does not include adult compensatory education programs resulting in completion of a high school equivalency certificate or diploma.
Institutions providing this program
Siège Social: 1695, Route 1
Pointe-de-l'Église, NS B0W 1M0
(902) 769-2114
50 Elliott Road
Lawrencetown, NS B0S 1M0
(902) 825-3491
PO Box 550, 1 Main Street
Springhill, NS B0M 1X0
(902) 597-3737
21 Woodlawn Road
Dartmouth, NS B2W 2R7
(902) 491-4900
372 Pleasant Street
Yarmouth, NS B5A 2L2
(902) 742-3501
236 Belcher Street
Kentville, NS B4N 0A6
(902) 678-7341
75 High Street
Bridgewater, NS B4V 1V8
(902) 543-4608
5685 Leeds Street
Halifax, NS B3K 2T3
(902) 491-6722
PO Box 820, 39 Acadia Avenue
Stellarton, NS B0K 1S0
(902) 752-2002
PO Box 760, 1575 Lake Road
Shelburne, NS B0T 1W0
(902) 875-8640
226 Reeves Street
Port Hawkesbury, NS B9A 2A2
(902) 625-2380
PO Box 1042, 1240 Grand Lake Road
Sydney, NS B1P 6J7
(902) 563-2450
36 Arthur Street
Truro, NS B2N 1X5
(902) 893-5385
General office occupations and clerical services
This program may be offered at the college, trades, or university level.This instructional program class comprises any program that prepares individuals to provide basic administrative support under the supervision of office managers, administrative assistants, secretaries, and other office personnel. These programs include courses in typing, keyboarding, filing, general business correspondence, office equipment operation, and communications skills.
Institutions providing this program
6960 Mumford Road, Suite 155-1st Floor Mumford Professional Centre
Halifax, NS B3L 4P1
(902) 455-3395
222 George Street, Suite C
Sydney, NS B1P 1J3
(866) 446-5898
Employment requirements & contacts
No regulating bodies were found under this occupation profile
Contacts
Additional resources
There are no additional resources for this occupation.