Personnel Clerks

(NOC 1415)

in All Business, Finance, and Administration

Personnel clerks help personnel officers and human resources specialists. They compile, maintain and process information relating to staffing, recruitment, training, labour relations, performance evaluations and classifications. They work in personnel departments throughout the private and public sectors.

Job Outlook

Average

Read more

  • Estimate Moderate growth employment change, 2019-2021
  • Estimate 20 openings due to growth and retirements, 2018-2020
  • Estimate Moderate rate of unemployment in 2019

Compared to: All Business, Finance, and Administration

  • Estimate -1305 employment change, 2019-2021
  • Estimate 4210 openings due to growth and retirements, 2018-2020
  • Estimate rate of unemployment not available for these occupation.

The employment outlook over the next few years for this occupational group is “average”, which indicates the chances of a qualified individual finding work is comparable to the average for all occupations in Nova Scotia. This is not a large occupation in Nova Scotia so job opportunities may not be that frequent. The number employed in this occupation is expected to grow moderately over the next few years, which will likely provide some additional opportunities for employment. With a moderate percent of workers being 55 years of age and older, retirements are expected to contribute somewhat to employment opportunities over the coming years. Personnel Clerks most commonly work full-time hours.

The median employment income for 59% of Personnel Clerks who worked full-time, year-round in 2015 was $42,118. Across all occupations in Nova Scotia, 59% of those who worked full-time year round had a median employment income of $43,600.
(Source: 2016 Census)

Hourly Pay

$17.31

Minimum

$25.00

Median

$29.23

Maximum

Annual Pay

$12,459

Minimum

$39,979

Median

$69,794

Maximum

Compared to: All Business, Finance, and Administration

Hourly Pay

$14.00

Minimum

$27.85

Median

$38.46

Maximum

Annual Pay

$6,754

Minimum

$36,515

Median

$70,271

Maximum

About the job

Nature of work

Personnel clerks help personnel officers and human resources specialists. They compile, maintain and process information relating to staffing, recruitment, training, labour relations, performance evaluations and classifications. They work in personnel departments throughout the private and public sectors.

Job duties

Personnel clerks:

  • Process, verify and register documents for personnel activities like staffing, recruitment, training, grievances, performance evaluations and classifications.
  • Maintain manual and computerized filing and registration systems.
  • Prepare reports and documents related to personnel activities.
  • Respond to questions from staff and the general public regarding personnel matters.
  • Advertise job vacancies, help screen and rate job applicants, and carry out reference checks.
  • Give and score employment tests like keyboarding and proofreading tests.
  • Schedule training.

Sample job titles

  • classification clerk - human resources
  • employment clerk
  • human resources assistant
  • human resources clerk
  • labour relations clerk
  • personnel services clerk
  • staffing clerk
  • training clerk

Skills

Good communication and interpersonal skills are important, along with a willingness to learn and adapt to continually changing equipment and software. Your work must be accurate, and you should enjoy repetitive tasks. Familiarity with computer software and other office equipment is needed. You should also be cooperative and able to work as part of a team.

Job requirements

  • High school is usually required.
  • College or other courses in personnel administration may be necessary.
  • Some clerical experience may be required.

Other considerations

The widespread application of computer technology to the duties performed by many clerks means that a solid foundation in computer skills is often necessary for entry into these jobs. Workers should be able to adapt to changes in technology. Movement to supervisor, office management or officer level is possible with experience and additional training.

By the numbers

Quick look

330

employed in 2016

87.9%

employed full-time

0.0%

self employed

89.4%
Icons/female Created with Sketch.
10.6%
Icons/male Created with Sketch.
44.1

median age

Compared to: All Business, Finance, and Administration

63,775

employed in 2016

78.4%

employed full-time

6.6%

self employed

73.4%
Icons/female Created with Sketch.
26.6%
Icons/male Created with Sketch.
47.9

median age

Where will I likely work?

62.1%

Halifax

16.7%

Annapolis Valley

7.6%

North Shore

7.6%

Cape Breton

6.1%

Southern

Compared to: All NS Occupations

47.0%

Halifax

15.6%

North Shore

12.9%

Annapolis Valley

12.7%

Cape Breton

11.8%

Southern

Top Industries of Employment

31.3%

Health care and social assistance

25.0%

Public administration

7.8%

Retail trade

7.8%

Administrative and support, waste management and remediation services

4.7%

Professional, scientific and technical services

What is the age of Employment?

29.0%

45-54

26.0%

25-34

23.0%

35-44

18.0%

55-64

5.0%

15-24

Compared to: All Business, Finance, and Administration

26.3%

45-54

22.6%

55-64

19.4%

35-44

16.7%

25-34

7.5%

65+

Top levels of education

33.3%

Bachelor

$32,562 median annual income
31.8%

College Diploma

$40,025 median annual income
21.2%

High school

$42,028 median annual income
3.0%

Apprenticeship

N/A
3.0%

Diploma Below Bachelor

N/A

Compared to: All Business, Finance, and Administration

33.8%

College Diploma

$36,304 median annual income
23.8%

High school

$32,903 median annual income
22.8%

Bachelor

$41,755 median annual income
5.8%

Apprenticeship

$34,807 median annual income
4.9%

Less than high school

$23,174 median annual income

Education & training

Administrative assistant and secretarial science - General

This program may be offered at the college, trades, or university level.

This instructional program class includes any program that generally prepares individuals to perform the duties of administrative assistants and/or secretaries and stenographers. These programs include courses in business communications, principles of business law, word processing and data entry, office machines operation and maintenance, office procedures, public relations, secretarial accounting, filing systems and records management, and report preparation.

Institutions providing this program

CBBC Career College Inc. - Sydney Campus

315 Jamieson Street

Sydney, NS B1N 2P7

(902) 564-2222

Eastern College - Halifax

6940 Mumford Road, Suite 111

Halifax, NS B3L 0B7

(902) 423-3933

Academy of Learning Career College - Halifax

6960 Mumford Road, Suite 155-1st Floor Mumford Professional Centre

Halifax, NS B3L 4P1

(902) 455-3395

Island Career Academy

721 Alexandra Street

Sydney, NS B1S 2H4

(902) 564-6112

Centre for Distance Education

222 George Street, Suite C

Sydney, NS B1P 1J3

(866) 446-5898

Universite Sainte-Anne

Siège Social: 1695, Route 1

Pointe-de-l'Église, NS B0W 1M0

(902) 769-2114

Nova Scotia Community College - Cumberland Campus

PO Box 550, 1 Main Street

Springhill, NS B0M 1X0

(902) 597-3737

Nova Scotia Community College - Burridge Campus

372 Pleasant Street

Yarmouth, NS B5A 2L2

(902) 742-3501

Nova Scotia Community College - Kingstec Campus

236 Belcher Street

Kentville, NS B4N 0A6

(902) 678-7341

Nova Scotia Community College - Pictou Campus & School of Fisheries

PO Box 820, 39 Acadia Avenue

Stellarton, NS B0K 1S0

(902) 752-2002

Nova Scotia Community College - Strait Area Campus & Nautical Institute

226 Reeves Street

Port Hawkesbury, NS B9A 2A2

(902) 625-2380

Nova Scotia Community College - Marconi Campus

PO Box 1042, 1240 Grand Lake Road

Sydney, NS B1P 6J7

(902) 563-2450

Nova Scotia Community College - Ivany Campus

80 Mawiomi Place

Dartmouth, NS B2Y 0A5

(902) 491-1100

Nova Scotia Community College - Online Learning

Unit 37, 115 Chain Lake Drive

Halifax, NS B3S 1B3

(877) 491-6774

CBBC Career College Inc. - Dartmouth Campus

45 Alderney Drive

Dartmouth, NS B1N 2P7

(902) 706-5529

Adult high school/secondary diploma programs

This program is typically offered at the high school level.

The Nova Scotia School for Adult Learning (NSSAL) administers, coordinates, and supports the development and delivery of adult education programs through learning partners in Nova Scotia. Our learning partners include the Nova Scotia Community College, Adult High Schools, Université Sainte-Anne, and community-based learning organizations that offer tuition-free programming across the province. NSSAL offers clear, accessible pathways from adult basic education to a high school credential or GED, empowering Nova Scotians to achieve their learning and employment goals.

Institutions providing this program

Universite Sainte-Anne

Siège Social: 1695, Route 1

Pointe-de-l'Église, NS B0W 1M0

(902) 769-2114

Nova Scotia Community College - Adult Learning

PO Box 220

Halifax, NS B3J 2M4

(866) 679-6722

Adult High Schools

Various, NS

Community Learning Organizations

Various, NS

General office occupations and clerical services

This program may be offered at the college, trades, or university level.

This instructional program class includes any program that prepares individuals to provide basic administrative support under the supervision of office managers, administrative assistants, secretaries, and other office personnel. These programs include courses in typing, keyboarding, filing, general business correspondence, office equipment operation, and communications skills.

Institutions providing this program

Academy of Learning Career College - Halifax

6960 Mumford Road, Suite 155-1st Floor Mumford Professional Centre

Halifax, NS B3L 4P1

(902) 455-3395

Centre for Distance Education

222 George Street, Suite C

Sydney, NS B1P 1J3

(866) 446-5898

Human resources management/personnel administration - General

This program is typically offered at the college or university level.

This instructional program class includes any program that generally prepares individuals to manage the development of human capital in organizations, and to provide related services to individuals and groups. These programs include courses in personnel and organization policy, human resource dynamics and flows, labour relations, sex roles, civil rights, human resources laws and regulations, motivation and compensation systems, work systems, career management, employee testing and assessment, recruitment and selection, managing employee and job training programs, and the management of human resources programs and operations.

Institutions providing this program

Island Career Academy

721 Alexandra Street

Sydney, NS B1S 2H4

(902) 564-6112

Acadia University

15 University Avenue

Wolfville, NS B4P 2R6

(902) 542-2201

Dalhousie University

Office of the Registrar

Halifax, NS B3H 4R2

(902) 494-2450

Mount Saint Vincent University

166 Bedford Highway

Halifax, NS B3M 2J6

(902) 457-6117

Saint Mary's University

923 Robie Street

Halifax, NS B3H 3C3

(902) 420-5400

Cape Breton University

PO Box 5300 1250 Grand Lake Road

Sydney, NS B1P 6L2

(888) 959-9995

Nova Scotia Community College - Cumberland Campus

PO Box 550, 1 Main Street

Springhill, NS B0M 1X0

(902) 597-3737

Nova Scotia Community College - Marconi Campus

PO Box 1042, 1240 Grand Lake Road

Sydney, NS B1P 6J7

(902) 563-2450

Nova Scotia Community College - Ivany Campus

80 Mawiomi Place

Dartmouth, NS B2Y 0A5

(902) 491-1100

Employment requirements & contacts

No regulating bodies were found under this occupation profile

Contacts

International Association of Administrative Professionals (IAAP)
10502 N Ambassador Dr., Ste. 100
Kansas City, Missouri 64153
Tel: (816) 891-6600
Fax: (816) 891-9118

Additional resources

There are no additional resources for this occupation.

Job postings

There are currently no job postings for this occupation.