Personnel Clerks

(NOC 1415)

in All Business, Finance, and Administration

Personnel clerks help personnel officers and human resources specialists. They compile, maintain and process information relating to staffing, recruitment, training, labour relations, performance evaluations and classifications. They work in personnel departments throughout the private and public sectors.

Job Outlook

Average

Read more

  • Estimate Moderate growth employment change, 2019-2021
  • Estimate 20 openings due to growth and retirements, 2018-2020
  • Estimate Moderate rate of unemployment in 2019

Compared to: All Business, Finance, and Administration

  • Estimate -1305 employment change, 2019-2021
  • Estimate 4210 openings due to growth and retirements, 2018-2020
  • Estimate rate of unemployment not available for these occupation.

The employment outlook over the next few years for this occupational group is “average”, which indicates the chances of a qualified individual finding work is comparable to the average for all occupations in Nova Scotia. This is not a large occupation in Nova Scotia so job opportunities may not be that frequent. The number employed in this occupation is expected to grow moderately over the next few years, which will likely provide some additional opportunities for employment. With a moderate percent of workers being 55 years of age and older, retirements are expected to contribute somewhat to employment opportunities over the coming years. Personnel Clerks most commonly work full-time hours.

The median employment income for 59% of Personnel Clerks who worked full-time, year-round in 2015 was $42,118. Across all occupations in Nova Scotia, 59% of those who worked full-time year round had a median employment income of $43,600.
(Source: 2016 Census)

Hourly Pay

$17.31

Minimum

$25.00

Median

$29.23

Maximum

Annual Pay

$12,459

Minimum

$39,979

Median

$69,794

Maximum

Compared to: All Business, Finance, and Administration

Hourly Pay

$14.00

Minimum

$27.85

Median

$38.46

Maximum

Annual Pay

$6,754

Minimum

$36,515

Median

$70,271

Maximum

About the job

Nature of work

Personnel clerks help personnel officers and human resources specialists. They compile, maintain and process information relating to staffing, recruitment, training, labour relations, performance evaluations and classifications. They work in personnel departments throughout the private and public sectors.

Job duties

Personnel clerks:

  • Process, verify and register documents for personnel activities like staffing, recruitment, training, grievances, performance evaluations and classifications.
  • Maintain manual and computerized filing and registration systems.
  • Prepare reports and documents related to personnel activities.
  • Respond to questions from staff and the general public regarding personnel matters.
  • Advertise job vacancies, help screen and rate job applicants, and carry out reference checks.
  • Give and score employment tests like keyboarding and proofreading tests.
  • Schedule training.

Sample job titles

  • classification clerk - human resources
  • employment clerk
  • human resources assistant
  • human resources clerk
  • labour relations clerk
  • personnel services clerk
  • staffing clerk
  • training clerk

Skills

Good communication and interpersonal skills are important, along with a willingness to learn and adapt to continually changing equipment and software. Your work must be accurate, and you should enjoy repetitive tasks. Familiarity with computer software and other office equipment is needed. You should also be cooperative and able to work as part of a team.

Job requirements

  • High school is usually required.
  • College or other courses in personnel administration may be necessary.
  • Some clerical experience may be required.

Other considerations

The widespread application of computer technology to the duties performed by many clerks means that a solid foundation in computer skills is often necessary for entry into these jobs. Workers should be able to adapt to changes in technology. Movement to supervisor, office management or officer level is possible with experience and additional training.

By the numbers

Quick look

330

employed in 2016

87.9%

employed full-time

0.0%

self employed

89.4%
Icons/female Created with Sketch.
10.6%
Icons/male Created with Sketch.
44.1

median age

Compared to: All Business, Finance, and Administration

63,775

employed in 2016

78.4%

employed full-time

6.6%

self employed

73.4%
Icons/female Created with Sketch.
26.6%
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47.9

median age

Where will I likely work?

62.1%

Halifax

16.7%

Annapolis Valley

7.6%

Cape Breton

7.6%

North Shore

6.1%

Southern

Compared to: All NS Occupations

47.0%

Halifax

15.6%

North Shore

12.9%

Annapolis Valley

12.7%

Cape Breton

11.8%

Southern

Top Industries of Employment

31.3%

Health care and social assistance

25.0%

Public administration

7.8%

Retail trade

7.8%

Administrative and support, waste management and remediation services

4.7%

Professional, scientific and technical services

What is the age of Employment?

29.0%

45-54

26.0%

25-34

23.0%

35-44

18.0%

55-64

5.0%

15-24

Compared to: All Business, Finance, and Administration

26.3%

45-54

22.6%

55-64

19.4%

35-44

16.7%

25-34

7.5%

65+

Top levels of education

33.3%

Bachelor

$32,562 median annual income
31.8%

College Diploma

$40,025 median annual income
21.2%

High school

$42,028 median annual income
3.0%

Apprenticeship

N/A
3.0%

Diploma Below Bachelor

N/A

Compared to: All Business, Finance, and Administration

33.8%

College Diploma

$36,304 median annual income
23.8%

High school

$32,903 median annual income
22.8%

Bachelor

$41,755 median annual income
5.8%

Apprenticeship

$34,807 median annual income
4.9%

Less than high school

$23,174 median annual income

Education & training

Administrative Assistant and Secretarial Science

College, Trades, or University Program

These programs prepare students for the duties of administrative assistants and/or secretaries and stenographers. They include courses in business communications, principles of business law, word processing and data entry, office machines operation and maintenance, office procedures, public relations, secretarial accounting, filing systems and records management, and report preparation.

Institutions providing this program

CBBC Career College Inc. - Sydney Campus

Sydney, NS

Eastern College - Halifax

Halifax, NS

Academy of Learning Career College - Halifax

Halifax, NS

Island Career Academy

Sydney, NS

Centre for Distance Education

Sydney, NS

Universite Sainte-Anne

Pointe-de-l'Église, NS

Nova Scotia Community College - Cumberland Campus

Springhill, NS

Nova Scotia Community College - Burridge Campus

Yarmouth, NS

Nova Scotia Community College - Kingstec Campus

Kentville, NS

Nova Scotia Community College - Pictou Campus & School of Fisheries

Stellarton, NS

Nova Scotia Community College - Strait Area Campus & Nautical Institute

Port Hawkesbury, NS

Nova Scotia Community College - Marconi Campus

Sydney, NS

Nova Scotia Community College - Ivany Campus

Dartmouth, NS

Nova Scotia Community College - Online Learning

Various, NS

CBBC Career College Inc. - Dartmouth Campus

Dartmouth, NS

Adult High School Siploma or Equivalent

High School Program

The Nova Scotia School for Adult Learning (NSSAL) administers, coordinates, and supports the development and delivery of adult education programs through learning partners in Nova Scotia. Our learning partners include the Nova Scotia Community College, Adult High Schools, Université Sainte-Anne, and community-based learning organizations that offer tuition-free programming across the province. NSSAL offers clear, accessible pathways from adult basic education to a high school credential or GED, empowering Nova Scotians to achieve their learning and employment goals.

Institutions providing this program

Universite Sainte-Anne

Pointe-de-l'Église, NS

Nova Scotia Community College - Adult Learning

Various, NS

Adult High Schools

Various, NS

Community Learning Organizations

Various, NS

Human Resources Management and Services

College or University Program

These programs prepare students to manage the development of human capital in organizations, and to provide related services to individuals and groups. They include courses in personnel and organization policy, human resource dynamics and flows, labour relations, sex roles, civil rights, human resources laws and regulations, motivation and compensation systems, work systems, career management, employee testing and assessment, recruitment and selection, managing employee and job training programs, and the management of human resources programs and operations.

Institutions providing this program

Eastern College - Halifax

Halifax, NS

Island Career Academy

Sydney, NS

Acadia University

Wolfville, NS

Dalhousie University

Halifax, NS

Mount Saint Vincent University

Halifax, NS

Saint Mary's University

Halifax, NS

Cape Breton University

Sydney, NS

Nova Scotia Community College - Cumberland Campus

Springhill, NS

Nova Scotia Community College - Marconi Campus

Sydney, NS

Nova Scotia Community College - Ivany Campus

Dartmouth, NS

Employment requirements & contacts

No regulating bodies were found under this occupation profile

Contacts

Association of Administrative Professionals
Halifax, NS

Additional resources

There are no additional resources for this occupation.